The position reports to the associate program officer and requires close collaboration with several other Foundation staff, particularly with program staff in Art History, Conservation, and Museums and the Performing Arts and with grant management associates.
The Program Associate’s responsibilities may include, but will not be limited to:
- Advise grantees in preparation and revision of the narrative and financial components of grant proposals.
- Monitor grantee performance, including careful review of all reports, financial information, and other communication with directors and primary investigators. Perform related follow up.
- Conduct routine grant management, including modifications, extensions, matching payments, etc. Draft official correspondence with grantees regarding such grant matters in coordination with other Foundation departments.
- Assist program staff with preparation of quarterly dockets of grant recommendations and generation of special reports to the Trustees and Senior Staff.
- Assist program staff with updating or drafting website copy
- Participate in meetings with current and potential grantees; maintain notes and files on grant and potential grant activities.
- Conduct research in connection with current and new initiatives.
- Conduct occasional site visits and view exhibitions and installations at grantee and non-grantee museums, as appropriate to the program’s mission.
- Plan and coordinate arrangements for on- and off-site meetings.
- Help maintain files within the program and in the file room.
- Assist with maintaining the Foundation’s art collections database.
- Respond to general inquiries and requests for information.
Required Skills and Experience:
The candidate must have: strong knowledge of art history and/or art conservation as well as museum practices; excellent writing, editing, analytic, organizational, and interpersonal skills; experience in program administration and financial analysis; an ability to anticipate and solve problems proactively; an extraordinary work ethic and precise attention to detail; an ability to handle and complete efficiently and effectively multiple tasks and assignments on regular deadlines; a flexible/adaptable temperament with a good sense of humor and collegiality.
A Master’s degree in art history is required. The qualified candidate will have a minimum of 2 years experience in a museum, ideally in a curatorial department; savvy about digital media; as well as a high degree of competency in the Office suite of products, particularly Excel and Word.
Qualified candidates should submit a resume, cover letter, writing sample, and salary requirements to: ProgramAssociate-AHCM@mellon.org. We will consider each response carefully, but only contact those individuals we feel are most qualified for the position.